People & Payroll Administrator UK & Ireland

About the role

Reporting to the People & Culture Director North, the purpose of this role is to provide full HR administrative & payroll support to UK Retail Store Managers and Managers in HQ.  

Responsibilities: 

Employment Administration

• Manage full employee lifecycle documentation including contracts, visa checks, and personnel files.
• Process starter and leaver documentation, maintaining accurate electronic and paper records.
• Coordinate new hire onboarding, including system access and equipment setup via Jira.
• Handle reference requests and exit interview coordination.
• Maintain organisational charts and employee data across all HR systems.

Payroll & Benefits

• Process UK and Ireland payroll, working with Leaders and external providers to meet deadlines.
• Manage the processing of annual pay reviews, bonus payments, and related communications.
• Administer pension schemes through AVIVA, ensuring accurate deductions and payments.
• Oversee employee benefits platform and rewards website.

Systems & Data Management

• Maintain data integrity across multiple platforms: HRIS, payroll, scheduling, employee survey and benefits systems.
• Ensure leaders are correctly set up and have the right access levels for our HR systems.
• Conduct regular system audits and resolve data discrepancies.
• Generate periodic HR reports including absence, FTE, and sick leave analytics.
• Ensure data protection and confidentiality standards are met.
• Train new Leaders on how to use relevant systems and the GANT system processes.

Recruitment Support

• Assist with job posting management on internal/external platforms.
• Configure and maintain candidate management system workflows.

Additional Duties

• Provide reception coverage when needed.
• Support ad-hoc HR projects and maintain department organization.
• - Monitor and report on employee absence and annual leave
• Support training event organisation and materials preparation.

About the role

Reporting to the People & Culture Director North, the purpose of this role is to provide full HR administrative & payroll support to UK Retail Store Managers and Managers in HQ.  

Responsibilities: 

Employment Administration

• Manage full employee lifecycle documentation including contracts, visa checks, and personnel files.
• Process starter and leaver documentation, maintaining accurate electronic and paper records.
• Coordinate new hire onboarding, including system access and equipment setup via Jira.
• Handle reference requests and exit interview coordination.
• Maintain organisational charts and employee data across all HR systems.

Payroll & Benefits

• Process UK and Ireland payroll, working with Leaders and external providers to meet deadlines.
• Manage the processing of annual pay reviews, bonus payments, and related communications.
• Administer pension schemes through AVIVA, ensuring accurate deductions and payments.
• Oversee employee benefits platform and rewards website.

Systems & Data Management

• Maintain data integrity across multiple platforms: HRIS, payroll, scheduling, employee survey and benefits systems.
• Ensure leaders are correctly set up and have the right access levels for our HR systems.
• Conduct regular system audits and resolve data discrepancies.
• Generate periodic HR reports including absence, FTE, and sick leave analytics.
• Ensure data protection and confidentiality standards are met.
• Train new Leaders on how to use relevant systems and the GANT system processes.

Recruitment Support

• Assist with job posting management on internal/external platforms.
• Configure and maintain candidate management system workflows.

Additional Duties

• Provide reception coverage when needed.
• Support ad-hoc HR projects and maintain department organization.
• - Monitor and report on employee absence and annual leave
• Support training event organisation and materials preparation.

Profile

Required:

• Strong administration and organisation skills
• Basic knowledge of UK & Irish HR & Payroll legislation (2 years experience of working within HR)
• CIPD Level 3
• Strong attention to detail
• Proactive and able to multitask.
• Excellent Excel & Word skills; PowerPoint skills
• Excellent communication and confidentiality awareness
• Experience with HR systems and data management
• Ability to meet deadlines and manage multiple priorities.
• Excellent interpersonal skills, with calm approach to problem solving.
• Good numeracy and literacy
• Must enjoy the challenges of pace and fast thinking that an innovative retail environment brings.

Desirable:

• Ideally some experience of working in fashion retail.
• Basic knowledge of Irish employment law

Expected Behavioural competencies:

Create and deliver result.

• Perform your job with the customer/stakeholder in mind.
• Secure business results by taking timely action.

Take lead on functional expertise.

• Transform business objectives into actions.
• Contribute to the development of your area of expertise. 

Adjust and strive to improve.

• Adjust to change.
• Show accountability for the impact of your work.

Collaborate and include others.

• Knowledge share and support the team.
• Collaborate across the organization.

Take ownership for your own development.

• Learning in the flow of work
• Prioritise and take action on your development.

We welcome diversity regardless of background.

Right to work in the UK 

In accordance with Home Office guidance, successful candidates will be required to evidence their right to work in the UK before commencement of employment. We have assessed this role and do not consider that we would be able to sponsor a successful candidate under the Skilled Worker route as the role does not meet the relevant Home Office criteria; the successful candidate therefore must be able to demonstrate their own right to work during the recruitment process without GANT sponsorship.

GANT is one of the inspiring brands driven by passionate people of the MF Brands Group, alongside with Lacoste, Aigle, The Kooples and Tecnifibre. Please visit the group website for more information.