People & Talent Junior Administrator

Position: People & Talent   Administrator

Location: Hybrid – initially this will be 3 days in London Office, and 2 days working remotely

Hours: – 37.5 hours per week, core hours to be agreed – flexibility will be offered in line with your personal needs

Salary: up to £30.000 per annum  per annum depending on experience

Reports to: Head of People &Talent  & Learning &Development Manager

Starting from January 2025

About the Role

We are seeking a highly motivated,  detail-oriented and proactive Administrative Assistant to join our dynamic and high performing People Team. The successful candidate will play a crucial role in supporting our People Team, ensuring an exceptional employee experience, and maintaining a smooth administrative processes.

This role is designed to grow with the business, as such we are committed to supporting your development with access to excellent learning & development opportunities including professional qualifications in line with your professional aspirations.

Key Responsibilities

1. Onboarding and Induction

• Process new starter documentation, including for managerial positions, ensuring accuracy and compliance with company policies.
• Verify that all new hires have completed and submitted the required paperwork, promptly communicating any discrepancies to the relevant line manager.
• Support the onboarding experience by arranging welcome cards and ensuring new employees feel valued from day one.

1. Employee Engagement Initiatives

• Coordinate and distribute birthday cards to employees, fostering a culture of appreciation and celebration.
• Manage the Foodies Values recognition scheme database, celebrating nominations with posts on our company engagement portal Yapster, and sending handwritten cards and tokens of appreciation to those nominated
•  Highlighting on Yapster our other company benefits, ensuring employees are informed and supported.
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1. Training and Development Support

• Communicate and update training statistics, maintaining accurate records of employee development progress.
• Liaise with booking co-ordinators when organising location and catering for training.

1. General People Administration

• Maintain accurate and organised employee records, ensuring confidentiality and adherence to data protection regulations.
• Provide administrative support to the People Team on various projects and initiatives as required.
• Supporting the Junior People Advisor with the preparation of formal letters
• Providing support to the Operational Team with note taking at Pele related meetings
• Co-hosting the weekly company training calls each Friday ensuring a smooth experience for host and delegates

Skills and Competencies

• Strong attention to detail.

·        Strong administration and organisational skills particularly during times of demanding workload, with the ability to manage multiple tasks and adapt to changing priorities

• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint).
• Familiarity with diary management including the use of Microsoft Teams
• A proactive and enthusiastic approach to work, with a focus on delivering a positive employee experience.
• A keen appetite for personal and professional development in the People & Talent field.

Qualifications and Experience

• Administration qualification at level 3 is desirable
• CIPD qualification or an interest in working towards CIPD qualification at level 3 is desirable

·        CIPD qualification or an interest in working towards CIPD qualification

• Previous experience in an administrative or People (HR) support role is desirable.
• Previous experience of the hospitality industry (preferably within foodservice/contract catering) is desirable
• A keen interest in people, culture and employee engagement initiatives.

Familiarity with HR systems and processes is an advantage.

Why Join Us?

• Be part of a supportive and inclusive award-winning team culture.
• Contribute to meaningful initiatives that enhance employee satisfaction.
• Gain valuable experience in a fast-paced People & Talent department.

To Apply:

If you are organized, personable, and passionate about making a difference in the workplace, we’d love to hear from you! Please send your CV and a cover letter to D