HR Advisor

1.     Overview

The HR Advisor oversees and manages various administrative tasks related to the employee lifecycle process including recruitment, onboarding, retention and exit plus managing HR systems and compliance. They are responsible for ensuring the smooth and efficient operating of HR processes whilst maintaining confidentiality and accuracy in all HR-related matters.

2.     Responsibilities

2.1 Employee Relations

o  Provide guidance to employees on HR policies, processes and procedures

o  Serve as the main point of contact for employee relation issues for overtime, holiday and policy queries, escalating as necessary

o  Support HR Manager to handle other inquiries, grievance and disciplinary matters

o  Support managers to facilitate performance management processes, including goals, performance reviews and development planning.

2.2 Talent Management

o  Work with hiring managers to support the recruitment and selection process, giving managers the tools to manage their recruitment processes

o  Develop and implement strategies to attract, retain and develop top talent within the organisation

o  Identify training needs and partner with the learning & development team to create develop training programs to enhance employee skills and knowledge.

2.3 Policy Development and Compliance

o  Working with the HR Manager, development and implement HR policies, procedures and initiatives to ensure compliance with legislation

o  Keep up to date with changes in employment laws, regulations and advise on necessary updates and actions

o  As required, conduct audits and assessments to ensure adherence to HR policies and procedures

2.4 Organisational Design and Development

o  Partner with the HR Manager to support change management efforts throughout the organisation, including process improvement, cultural transformations and business growth

2.5 Recruitment and Onboarding

o  Ensure hiring managers have the tools and the support they need to run an effective and timely recruitment

o  Provide guidance on support on the recruitment process, including interviewing and selection tips

o  Provide assistance where necessary

o  Manage and work with other team members to effectively coordinate onboarding activities including paperwork completion and introduction to company policies and procedures  

o  Maintain relationships with internal and external stakeholders for recruitment

o  Prepare role descriptions, person specifications and recommendations for salaries as required

o  Source candidates and manage a candidate pipeline

2.6 Administration and Record Keeping

o  Maintain accurate and up-to-date employee records

o  Prepare contract of employments, offer letters, contractual changes and other important HR documentation

o  Ensure updates are managed accurately on the HRIS

o  Support employees to manage and maintain their personal data on HRIS

o  Keep and maintain accurate records for all employees 

2.7 Benefits Administration

o  Support benefits enrolment processes including private medical insurance, pension and any other employee benefits.

o  Be a point of contact of benefits queries, ensuring a timely response to employees

2.8 Other

o  Other duties as required