HR Assistant

Here at Rondanini, family and fine, quality Italian food are at the heart of our business. Rondanini are the UK’s primary supplier, producers, and importers of fine, quality Italian foods. Having supplied many restaurants, retailers, and other food service groups since 1989, we are renowned for our innovative, pragmatic, and creative approach to food solutions.

The Rondanini HR Team, a team of Three, excels in employee relations, HR systems, learning and development, payroll, employee engagement, and culture. Despite our small size, we achieve exceptional results through diverse skills. In employee relations, we prioritise a positive work environment with empathy and professionalism.

We are dedicated to fostering a vibrant culture, promoting inclusivity and open communication for enhanced productivity and organisational success.

What we are offering:

Location: Herne Hill, London (Hybrid working 3 days in office 2 from home) 

Hours: 8:30am – 17:30pm Monday to Friday (40 working hours). 

Salary: £28,000 - £30,000 per annum + £2,000 bonus. 

Learning and Development: Opportunities for career development and growth

Company sick pay: after successful completion of probationary period

Extra Annual Leave: 3 extra days after 2 years of service and further 2 after 5 years of service.

Discounts: 15% discount on trade prices at Salvo 1968.

Employee Assistance Program: Access to mental health, legal and financial advice

Cycle to work scheme: salary sacrifice via the green commute initiative

The role:

We are seeking a proactive and organised HR Assistant to join our team. This role will primarily involve providing administrative support to the HR department while assisting with various HR duties. This position is ideal for recent graduates or individuals who have completed their CIPD Level 3 and are looking to advance their career in HR.

Responsibilities:

• Assist with administrative tasks such as scheduling meetings, managing calendars, and handling correspondence for the HR team.
• Act as the first point of contact for HR-related inquiries from employees, providing assistance and guidance where necessary, and directing more complex requests to the appropriate team member. 
• Take minutes during HR meetings, ensuring accurate documentation.
• Support the recruitment process by developing job descriptions, posting job openings to the recruitment system and managing offers, alongside our external recruitment provider. 
• Manage the on boarding of new employees, including preparing paperwork, conducting inductions, and coordinating training sessions.
• Manage the off boarding of employees, including managing exit interviews. 
• Maintain HR databases and employee records, ensuring data accuracy and confidentiality.
• Where appropriate, assist with employee relations activities, including performance management, disciplinary procedures, and grievance resolution.
• Contribute to HR projects and initiatives aimed at enhancing the employee experience and driving organisational effectiveness.
• Stay updated on relevant employment legislation and best practices, ensuring compliance with HR policies and procedures.
• Alongside the Payroll Officer, support with the gathering and checking of time sheets on a weekly basis. 
• Support in the research of competitor and industry benefits, helping us benchmark our employee benefits proposition.
• Conduct twice annual salary bench marking research.

Qualifications:

• Bachelor's degree in Human Resources or a level 3 CIPD is preferred, opportunity to complete CIPD level 5 as part of longer term development.  
• Prior experience in an administrative or HR support role is advantageous.
• Strong organisational skills with the ability to prioritise tasks and manage multiple deadlines effectively.
• Excellent communication and interpersonal skills, with the ability to interact confidently with employees at all levels.
• Proficiency in MS Office suite
• A proactive and adaptable attitude, with a willingness to learn and take on new responsibilities.

Interview Process: 

• Short phone screening with the Head of HR (10 - 15 mins) 
• In person interview at Herne Hill with the Head of HR and Head of Fiance (or another member of the senior team) - up to 90 mins. 
• Clerical aptitude test - up to 40 minutes (from home or at the in person interview) 
• Phone call with Employee Relations Specialist and Payroll Officer, the HR Team. (20 minutes).